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Coordination Systems Action Team |
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Co-Leaders COORDINATION SYSTEMS ACTION TEAM (CSAT) Attending: Mark Baker, Paul Eimers, Beryl Grant, Mary Jahn, James Lawyer, Scott Russell, Maria Plume, Andrea Solberg, Hanna Young Meeting opened at Noon at Oscar’s Restaurant. Discussion opened with a re-hash of the April 9 Steering Committee meeting which had in attendance a large share of the Horizons Action Teams. CSAT members who, were at the April 9 meeting, noted requests by several of the Action Teams for the existence of a nonprofit organization to assist in procuring funding for desired projects. This thought led to the talk of getting action plans from the Action Teams and designating a facilitator to begin working on a Statement of Purpose. Scott Russell recollected the list of items needed to apply for 501(c)3 status with the IRS: 1. Statement of Purpose 2. Board of Directors 3. Set of Bylaws 4. Ethics Policy 5. Budget (proposed) 6. Be on file as a corporation in good status with the Secretary of State (Secretary’s note: notes from the Dec. 6, 2007 workshop; “Non-profits That Work” by Kay Sohl will be e-mailed to CSAT members and posted to the Grangeville Horizons Website under the CSAT section when I can get them typed.) CSAT members then talked about the geographic and functional scopes of a nonprofit organization. Hanna reported that she had been in discussion with Chinh Le of Cottonwood. Chinh is active with one or more action teams of the Cottonwood Horizons project. Hanna thought Chinh indicated there might be a local organization or two in Cottonwood that might be interested in joining under the umbrella of a wider Horizons nonprofit organization. Several in the meeting said they thought it was the purview of the Steering Committee to designate the geographic scope of a Horizons 501(c)3 Corporation, and or should it be extended beyond the Grangeville area. It was agreed this subject would be taken before the Steering Committee. The conversation then flowed to rounding up action plans from interested teams as a next step. For the purpose of getting the plans to a facilitator to start the process of defining the functional scope of a new 501 and drafting a Statement of Purpose. There was a proposal to have another meeting with the Action Teams in order to gather their work plans and other information to be used for an overall action plan. This was pre-empted by the decision to set up a conference call with the contact person for the Jackson, Minnesota Horizons group. Hanna reported the Jackson Horizons project had met with some successes and was 4 years down its path from inception. She also stated the Jackson group had, at this point, set up a 501(c)3 corporation. Members agreed the Jackson group might be able to shed some light as to logical next steps for CSAT. Members agreed to meet Friday, April 18 at noon at Sterling Bank to have a conference call with the Minnesota group. Monday, April 21 was set as an alternative date if the Jackson person was not available. Paul Eimers is to make contact with Deanna Bakken of the Jackson Horizons Project, 507-847-3926, and set up the conference call with CSAT. Maria Plume also provided a website with good information on becoming a Charitable Foundation. That website can be found at: www.philanthropynw.org Meeting adjourned at about 1:15 pm Meeting opened at Noon at Oscar’s Restaurant. Corrections to the Jan. 30 meeting minutes: The Grangeville Farmer’s Market is not presently a 501c3 and the garden group is correctly called the Grangeville Community Garden. Andrea started with the topic of creating a list of groups to be invited to a “Good Morning Grangeville” meeting. Goal of the session is to get the existing non-profits and groups in the area to participate in, and buy-in to being part of some type of united organizational structure. The idea being to unite existing 501c3's with other service organizations in the community. The group then tried to generate the names of as many 501 organizations as were known. They are as follows: Kids Club, Camas Prairie Preschool, Chamber of Commerce, Grangeville Arts, GHS Boosters, and City of Grangeville. Andrea then stated the mission of the Good Morning Grangeville(GMG) session would be to gather from the groups, information as to whether they could be better connected and in that way help themselves and the community. Beryl Grant then observed how the Chamber has been working on that very project for some time. She pointed out how she and others have been working on the concept of a web site to connect the community. The web site plan has not totally come together yet. She pointed out how the tool of a web site for Grangeville is in existence, but people are not yet plugging into it. Andrea pointed out that perhaps a GMG session would be a good way to start the generation of useful ideas and interest in such a web site. Hanna felt getting all the groups together would be the quickest way of finding out how people can better connect and become accustomed to the Chamber web site. The question was then raised, does the Free Press do a community calendar for free? Hanna proposed that a corporate sponsor be found if there is a cost. Andrea pointed out that Cottonwood presently has a community calendar published in the Free Press. Paul Eimers will contact the organizers of Good Morning Orofino to find out their format and what happens at the meetings. It was announced the next Steering Committee Meeting will be March 11. CSAT members need to contact leaders of all of the Action Teams and explain the idea of GMG and get the Action Team leaders to attend the next Steering Committee meeting. Then a date will need to be set for a GMG to have after March 11. Action Teams to be contacted: Education(Paul Eimers to contact), Leadership(Andrea Solberg to contact), Downtown(Mary Jahn to contact), Business Development(?Mark Baker), Recreation(Paul Eimers to contact), and Grangeville Arts(Jane Spencer to contact), Farmer’s Market(Mark Baker). Mark Baker invited everyone to attend the Business Development breakfast meeting to be held March 11 at 7:00 am before the Steering Committee meeting. It was then decided CSAT would need to convene again before the Steering Committee meeting to establish what is known about the Good Morning Orofino organizational structure. This, so that a proposal can be made at the Steering Committee meeting. Mary Jahn is going to contact some people at a town in Western Montana as to their structure for communication between groups. Mary Jahn then pointed out that the major question before us at this time is what is the preferred structure of organization for connecting groups? Is CSAT to become the organizer of a GMG to start with and then that structure may or may not evolve into a structure that organizes as a 501c3? It was then pointed out the Syringa Foundation is a 501c3. It was then asked; do we include churches since they are non-profit organizations. There was discussion as to meeting with the Good Morning Orofino and Upper Clearwater Foundation groups in person before the March 11 meeting. Questions to ask the other towns: 1. Who did they involve from the beginning and who did they wish they had involved? 2. What structure did they start with and what structure did they evolve to? 3. What things do they include in a community interconnecting web site? Maria Plume then introduced herself. She is about to attend a Grant writing work shop and needs an idea for a grant proposal to take with her. Members of CSAT proposed ideas such as; light replacement at the highschool football field, walking path, ski hill, community yard sale, music fest/steelhead run, and library. Meeting adjourned at 1:05 Paul Eimers COORDINATION SYSTEMS ACTION TEAM (C-SAT) Meeting opened at 12:10 pm at the Oscar’s Restaurant. Scott Russell began the meeting with a summary of the three models of structure; Umbrella, Committee, and CSAT as an organization existing soley to communicate between existing organizations. This structure would require no additional infrastructure such as creation of a 501(c)(3). But, rather would try and help communicate between existing organizations including those with 501's. Mark Baker then asked who are the existing 501's in the area. The group response came up with Grangeville Arts, Booster Club(?), Grangeville Chamber of Commerce, Kids Club. Paul Eimers gave the report that Kay Sohl had given us a contact in Lakeview Oregon. However, the gentleman is about to go into surgery and will be out of commission for awhile. Mary Jahn gave the report there are Representatives for the Idaho Dept. of Commerce and Consultants that would be very good contacts for when we are ready to get grants and donations. It was pointed out that we may want to consult with the Riggins Canyon Community Foundation as the are, at this point, closest to what we have been envisioning as our future structure. James Lawyer then checked to see if everyone had received his e-mail that he had sent. Several indicated they had received it. Mary Jahn advanced the strategy that we consider Option 3 - if upon meeting with groups around town it is determined the existing non-profits cover the bases. Scott Russell talked to Debbie Evans at the summit meeting and she is willing to come meet with us again if we wish. Mark Baker asked what are the other groups that want to come under the umbrella? He pointed out the Grangeville Community Garden is a viable 501(c)(3) candidate. The recreation group is also thought to be a candidate. Discussion followed as to whether the GHS Booster club should combine with the recreation group. CSAT is faced with the question as to whether we want to be bookkeepers for the other groups when other 501's are already going. Scott Russell raised the question as to how do you ask groups how willing they are to be part of a larger organization. Mary Jahn then stated our next step is to get all the action teams together and have a meeting. Scott said our objective should be to get the groups together and see if they want to be under an umbrella or remain autonomous. There was discussion of another rally similar to the kick off, but the amount of work needed and resources available make it not realistic. Mary Jahn has spoken to the Idaho Commerce Dept. and the GEM Team organization has pretty much died at the state level. However, people in the Commerce Dept. would like to re-energize it. The function of the GEM Teams has pretty much become a Chamber function in most towns. Mary stated she would be willing to go to a Chamber function to discuss with them. The next Steering Committee meeting is Feb. 12. At the Summit meeting held earlier, in which groups from towns all around Central Idaho attended, there were several universal themes recognized. 1. Recreation - centralized location for youth activities were desired. 2. Community Centers adequate for large groups were wanted. 3. Education - how to develop strong Educational environments that develop community and business leaders. Scott Russell then filled us in on his presentation given at the Summit meeting. The Steering Committee presented the models being contemplated by CSAT for organizational structure. He also pointed out the contacts that were made with other groups from other towns/Horizons projects. He also spoke of the ‘coming together’ that the different attendees of the meeting accomplished while at the Summit. Mary Jahn then proposed that our immediate next step is to get enough people to the table to take the next step. She was not interested in a big rally style meeting as it is too difficult to arrange. But, rather a meeting that invites as many players as possible. Scott pointed out that our charge is to create structure to connect people with their passions but the question is what is the structure/bureaucracy that has to be created to do that. We need to present the models to the Steering Committee and make a decision, after inputs from the groups. We need to get this on the calendar in March. Jane Spencer pointed out that within any organization, if there is a hierarchy, people lose direct contact with those that are able to get them what they need to accomplish their goals. You then have ineffective organizations. So the structure we strive for needs to be one that will keep people in touch. Discussion then followed by the group about the idea of having CSAT organize meetings such as the ‘Good Morning Orofino’ and possibly this would be the limit of CSAT effort. Scott pointed out meetings of this type might be useful in first trying to determine what problems the community has. Because trying to create an organization to fix problems before you know what the problem is, is not effective. Mark thought the burn out factor is strong on the meetings that are designed to just talk about problems. But trying to drag people to the meetings is worth it. Next Step: Steering Committee meeting Feb. 12. Then have a ‘Good Morning Grangeville’ meeting later in March in which all action teams and all known 501's would be invited. Scott will put together a presentation of the 3 models. Mary volunteered herself and Andrea to help. Discussion then followed as to what time of day a ‘Good Morning Grangeville’ meeting would work best. Consensus was a breakfast meeting at Oscar’s. Meeting adjourned at 1:12 pm. Paul Eimers COORDINATION SYSTEMS ACTION TEAM (C-SAT) Attending: Paul Eimers, Mary Jahn, Scott Russell, Andrea Solberg, Jane Spencer, Hanna Young Chairperson Hanna opened the meeting at 8:30 am at Idaho County Title. Mary Jahn started discussion with the question as to whether the Horizons Project 501(c)(3) should be formed under the umbrella of the Grangeville Chamber of Commerce. Notion generally nixed on basis of the Chamber’s letter of acceptance is missing and a letter is needed anytime a grant is being pursued. A conference call was then connected with Kay Sohl of TACS which is located near Portland OR. Kay is an accountant and consults for Non Profit organizations in the Pacific Northwest. Hanna asked Kay what things do we need to know when getting a 501(c)(3) organized. Kay then went on to explain the process starts with: Clarification of intentions, followed by drafting of Articles of Incorporation and Bylaws. Followed by incorporating with the Secretary of State. Kay recommended the draft of Articles and Bylaws be reviewed by Kay. Next you will hold your first Board Meeting where the Bylaws would be adopted. A narrative of planned activities is then written. It needs to be written in such a manner that it will be acceptable to the IRS. The IRS will require a Narrative and Budget Projections. They will require 3 years of Budget Projections. Kay said the IRS needs a good picture of how big your operation will be and where from the money will come. When filing with the IRS they will have lots of Yes-No questions. A new area of questions they are now posing has to do with members of the Board of Directors having a conflict of interest, and is there a set policy to avoid conflict. Kay’s recommendation was to adopt a ‘conflict of interest’ policy that is separate from the Bylaws so that this additional policy can be amended without having to amend the Bylaws. Kay explained that due to this stringent conflict of interest aspect of IRS requirement, a non-profit that is going to try to play a roll that helps many different kinds of groups is going to have a tougher time adequately managing conflict of interest. Summarizing the process to this point: 1. Narrative 2. Financial projections 3. Conflict of Interest Policy 4. File forms with IRS (and Sec. of State) Kay can do this process for us or be hired to answer questions we have as we attempt to do the process ourselves. After submitting the application, it will be about 3-4 months for the IRS to send back a letter, sometimes sooner, approving or rejecting the application. Kay advised that the organization we form not have ‘community foundation’ in the name. The IRS is down on community foundations at the present time and initial screening by the IRS is done as a ‘keyword’ type of process. Be prepared for the IRS to respond to the application with questions. So it needs to be established before the application is made as to who the contact person will be for the IRS and the contact person needs to respond promptly when queried by the IRS. The next step in the process would be the Advance Ruling which is approval with conditions. The IRS will give the organization an Advance Ruling Letter in which it will be said you are approved but since you are new, final determination is being withheld. The IRS will be trying to further determine whether the organization is really a private foundation or a public charity. Under an advanced ruling, you can go ahead and accept contributions and those contributions will be tax deductible. You can also get grants. But, at the end of 5 years the organization will need to submit information for a final ruling. If at the end of the five-year period the IRS determines you are not a public charity, then you are a private foundation and will at that point no longer be able to accept donations as tax deductible. Kay cautioned that new organizations that end up not qualifying for tax exempt status at the end of five years may put the donors in jeopardy as to the tax deductibility of their contributions. Umbrella organizations have a more complicated task to qualify as tax exempt. The key is to have the accounting system set up correctly from the beginning to avoid disputes. Kay went on to explain trying to operate under the umbrella of the Grangeville Chamber of Commerce would likely be borrowing trouble as they have no ruling letter available from the IRS. The central question in setting up an organization is; ‘What is the nature of the projects the organization is trying to help.’ Umbrella organizations for multiple groups need to define these projects in their narrative and it can be difficult to foresee all projects. Many organizations operate in ‘committee systems’. All budgets are placed into an overall proposed budget. The committees tend to have one member of their committee on the Board of the overall organization. Agreements are entered into with the overall Board. This is an umbrella type of structure. Another type of structure is for the different groups in the community to be somewhat autonomous and have their own Boards. The Grangeville Horizons organization would then act as a sponsor. In this structure the groups in the community would come to the Horizons organization to apply for grants (and receive money disbursed from the grants?). Because of fiscal responsibility requirements by the IRS, Kay said these community organizations are easier and less complicated than umbrella organizations. The successful organization tends to be of this structure where the group doing the project is the one that receives the money. This tends to keep responsibility with the right group. On the other hand, if your structure is one where the group receiving the money just hands it over to someone else, without written agreement, it can get sloppy as to who is the responsible party. Kay indicated ‘Pass-through’ organizations “don’t fly” with the IRS. Sponsoring organizations need to enter into written contracts from the beginning with groups they are sponsoring. The contracts need to be legally binding agreements. Doing the legal agreement correctly is key to this form of organization. Kay suggested we get the book; ‘Fiscal Sponsorship-Six Ways to do it Right’ by Colvin We should then read it and then talk to Kay again to decide how to make decisions for the community as to structure of the sponsoring organization. A warning from Kay was that if the Board changes members and the new members do not maintain records, 501(c)(3) status can be ruined. The community of Lakeview Oregon is struggling with these same issues and they are trying to do things the right way. As to endowed funds, the Lakeview organization set up with the Oregon Community Foundation(OCF) (which is like the Idaho Community Foundation). OCF is a large sophisticated organization that accepts funds from all over the state. The ‘Lakeview Fund’ was established at OCF and then Lakeview has a Board that directs where funds go. The Lakeview Fund does not work for ‘in and out’ funding. Kay’s fee at TACS is $100.00/hour. If she were asked to review our application and bylaws which were done up by an attorney, it would not require over 10 hours. She is available to a limited extent for doing the application. Scott Russell pointed out to Kay that some of our committees fit both models. Kay said it can be done but it gets harder with multiple purposes. Kay said our first step is to clarify our mission. Next, she recommends you consult with her and then, draft the narrative. Kay will e-mail the contact person in Oregon to get information from them and forward it to Hanna. Next meeting to be Jan. 30 at noon at Oscar’s Restaurant. Paul Eimers Meeting Adjourned 10:15 am COORDINATION SYSTEMS ACTION TEAM (C-SAT) Attending: Paul Eimers, Mary Jahn, Scott Russell, Andrea Solberg, Jane Spencer, Hanna Young, Maizie Young Chairperson Hanna opened the meeting at 12:00 pm at the Oscar’s Restaurant. Objective of the meeting was to prepare for a conference call with Kay Sohl of TACS. Conference call is to be held Friday, Jan. 18 at 9:00 am at the office of Idaho County Title. Discussion about the funds available. $5,000.00 is thought to have been cleared by Lisa Stoddard. Confirmation as to the actual amount available will be at the next Steering Committee meeting. There was also conversation as to how much of the process could be done by volunteers to lower the amount of funds needed. Mary Jahn voiced her thoughts that getting the process on track with hired professionals did not preclude volunteer work as to completion. Andrea Solberg thought we should pursue and review copies of the documents that established the Riggins and Upper Clearwater Community Foundations. Questions for Kay Sohl: 1. What are the steps of the process. Describe steps such that we can ascertain what parts would need to be done by someone like Kay and what parts can we do. 2. What are the charges for her services. 3. Could she help us by getting a copy of the By-Laws for the organization in Oregon that was described in her seminar as to one being similar to what members of CSAT envision for this area. Jane Spencer, Attorney, was asked and indicated her willingness to help in the formation of a 501(c)(3). Scott Russell reminded the committee of the need for a Board of Trustees for a 501(c)(3). Meeting Adjourned 1:40pm COORDINATION SYSTEMS ACTION TEAM (C-SAT) Attending: Paul Eimers, Mary Jahn, James Lawyer, Andrea Solberg, Hanna Young Chairperson Hanna opened the meeting at 12:00 pm at the Oscar’s Restaurant. Discussion opened with the topic of a seminar held the previous day at the Super 8 Motel on formation of Non-profit organizations. Members Young, Jahn, Solberg, and Eimers all agreed there was a wealth of valuable information communicated at the meeting. This lead to talk of the costs of setting up a 501(c)(3) organization and also the structure and purposes of such a community organization. It was agreed that the application to the IRS for 501(c)(3) status would need to encompass all the purposes and uses we could determine are of interest to groups in the area. James Lawyer indicated a personal interest of his, that might be shared by the Nez Perce Tribe, would be the restoration of Three Mile Creek as a fishery. Mary Jahn pointed out that this goal might fall under the area of ‘resource preservation’. The present understanding by CSAT of the costs of setting up a Non-Profit organization are thought to range from $2,500.00 to $5,000.00 depending on the extent and types of consultation that are requested. Structure of the non-profit organization was discussed in terms of what the foundation would need to be able to accomplish for the community. Items talked about included being able to apply and qualify for grants as well as an organization capable of receiving and administrating endowments. Mary Jahn reported she had reviewed a forum created for discussion by the Canyon Community Coalition in Riggins. She recommended very highly that our Grangeville Horizons website would be benefitted by just such a forum. There was general agreement that followed. The area to which the Non-Profit Organization would serve was examined. It was observed the Riggins area, Cottonwood-Ferdinand area, and Kamiah-Kooskia-Stites areas were already served by Horizons Project groups. Talk followed about whether people in the White Bird area might be interested in getting involved with the Grangeville effort. Paul Eimers to contact some folks in White Bird as to possible interest. There was consensus the next meeting of CSAT would be after the holidays. Meeting adjourned at 1:30 pm. Paul Eimers
COORDINATION SYSTEMS ACTION TEAM (C-SAT) Chairman Hanna Young opened the meeting at 12:10 pm at the Oscar’s Restaurant. Minutes of the last meeting were approved. Mary Jahn reported she got a call from Debbie Evans. Debbie has more information she wants to get to us about the Upper Clearwater Community Foundation. Also, Mary inquired with Jeff Kutner as to GEM Team information. Jeff is going to look around at the Chamber office and get what he can find to Mary. A discussion followed about storing the information generated by CSAT and other Grangeville Horizons Project teams at the Chamber or on the Internet so other people can access it. Chairman Hanna then moved the committee into a work session on the Work Plan. The Work Plan is due to the Steering Committee by Dec. 11. Mary Jahn had her laptop with her and volunteered to type the plan up as it was discussed. Mary will e-mail the Work Plan as drafted to the members of CSAT. Suggestions on modifications need to be to Hanna by December 4th. Andrea Solberg suggested we need to grow our committee. Paul Eimers to contact the City Council about a the possibility of one of the Council members joining CSAT. Next meeting to be Friday, Dec. 7 at noon at Oscar’s.
COORDINATION SYSTEMS ACTION TEAM (C-SAT) Third Meeting Minutes Nov. 19, 2007 Attending: Mark Baker, Paul Eimers, Debbie Evans, Terra Hill, Mary Jahn, Scott Russell, Andrea Solberg, Cathy Wassmuth, Hanna Young Chairman Hanna Young opened the meeting at 5:00 pm at the office of Camas Professional Counseling. Mary Jahn urged the committee to get all information on the website as soon as possible. There were people that would have liked to attend this meeting to hear Debbie Evans speak but were not aware she was coming. Hanna then introduced Debbie Evans. Debbie is the grant writer for the Upper Clearwater Community Foundation (UCCF). UCCF is a cooperative effort with the communities of Kamiah, Kooskia and Stites participating. It evolved out of the Kooskia Horizons project. Debbie is also a grant writer for the Kamiah School District, Kamiah Chamber of Commerce and Framing Our Community in Elk City. UCCF has declared its mission to improve communication, recreation and planning for the participating communities of the upper Clearwater. Debbie went on to describe the structure of UCCF. She handed out an organization chart of UCCF. That chart is attached to these minutes. Action teams within the UCCF have the option of creating their own 501(c)3 organizations. Or they may operate under the umbrella and utilize the 501(c)3 capability of UCCF. They are required to report once per year to UCCF, including financial reports if any money they acquire comes through UCCF. Debbie noted that when local interest groups joined UCCF they gained exposure in the community and thereby gained fiscal advantages as well as getting more people to get on board with their specific interests. She also stated there was an observable alignment of local interest groups with the wider movement. Debbie’s recommendation to CSAT was that if the GEM Team, in this area, drew up a community action plan, the Horizons Project in Grangeville should start by reviewing the existing plan. Rather than reinvent a community action plan, Horizons Project members may find blowing the dust off the old plan and then adding new interests may result in a plan that has the most people on board . CSAT members felt the GEM Team had devised a community action plan several years ago in what was called the Net Profit Plan. Members pledged to contact Jeff Kutner to try to acquire a copy of the plan. Mrs. Evans informed the committee of the existence of the Idaho Rural Partnership. Kamiah is presently in an effort through the Partnership to obtain inputs from outside experts on what might be useful efforts in their community. The ‘Idaho Rural Partnership Community Review’ is a program where approximately 20 ‘experts’ from outside the area come to your community for a period of about 3 days to observe, gain information and give a final report of recommendations. The community to be reviewed does not have to provide transportation to the experts to get to the community. Nor does lodging have to be provided for the reviewing experts. The community does have to provide meals and transportation while reviewers are on site, as well as a note book of basic community information such as demographic and other useful information. The number of local individuals on the Kamiah Review team is about 10. Kamiah will be having its review March 11-14, 2008. She pointed out that reviewing experts are quite often the same people that control the purse strings of many available grants. She said more information is available on the Idaho Rural Partnership website. Debbie stated that UCCF has been in existence now a little over two years. She handed out to the committee a spread sheet showing the grants received by members of the UCCF. Total grants received at this point exceed $470,000.00. Debbie handed out copies of the Articles of Incorporation and By-Laws of UCCF. She said the 501(c)3 organization and its By-Laws were created with about $560 of filing fees and 20 hours of donated attorney time. The Articles, By-Laws and other information are attached to these minutes. Debbie showed a copy of the Cottonwood Resource Guide. She is going to make a copy of it available to us. It was recommended we may want to organize a publication like this to improve communication within the community. She wrapped up her discussion by summarizing the benefits of forming an organization such as UCCF. A big benefit of having a foundation in existence is it allows for people who want to donate to the community, an entity that can be donated to and have their donation be tax deductible. It also provides for getting interest groups aligned and going in the same direction. She ended with pointing out that Grangeville may want to look at forming a foundation that extends to a wider area than just Grangeville. The more people and square miles you have in an organization, the more competitive you are in obtaining grants. Chairman Hanna thanked Debbie for taking the time out of her busy schedule to help us. Hanna then reminded the committee of the Dec. 6 seminar on Non-Profits to be held at the Super 8 Motel from 9am to 3pm. Registration required. Next, Hanna informed the committee the work plan is not due until the end of Dec. Their was brief discussion about a time and place for our next meeting. Discussion centered around Nov. 28 at noon at Oscar’s. Hanna to follow up with an e-mail.
COORDINATION SYSTEMS ACTION TEAM (C-SAT) Second Meeting Minutes Nov. 5, 2007 Attendance: Hanna Young, James Lawyer, Leah Maier, Andrea Solberg*, Scott Russell*, Paul Eimers *also members of the Steering Committee Also in attendance: Bea Edwards - Leadership Committee, Mary Jahn - Steering Committee Meeting began at 5:05 pm. Co-Chair Hanna Young handed out an agenda for the evening. Development of a website for the Grangeville Horizons Project was discussed. Bea Edwards of the Leadership Committee is volunteering to build the website. Determination of what should be the domain name for the website was considered. CSAT recommendation was for the domain name to be designated as GrangevilleHorizons.org. Also, discussed was the idea of having a link for this website to GrangevilleIdaho.com or, as mentioned by Leah Maier, the idea of having the Grangeville Horizons information within the GrangevilleIdaho.com website as it would make for one-stop shopping when accessing Grangeville information via the internet. The idea of a link to the GrangevilleIdaho.com was then proposed. There was discussion about people accessing the website to give their inputs. James Lawyer explained that a Forum is where you have multiple threads with many people giving inputs and a Blog is where one person is espousing their views. Mary Jahn of the Steering committee reminded CSAT that written work plans are due to the Steering Committee by the end of November. Co-Chair Hanna handed out the work plan form for review by the committee. CSAT members agreed to meet next on Nov. 19 at 5:00 pm at Camas Professional Counseling. Main item will be to attempt to finish the work plan. Co-Chair Hanna to contact Debbie Evans of the Upper Clearwater Community Foundation to see if she will come to our meeting to educate us as to how she has been instrumental in organizing the Horizons project in the upper Clearwater area. If Debbie can come to the meeting members agree to extend the meeting an additional hour to 7:00 pm. Co-chair Hanna expressed the need for someone to step up and fill the other Co-chair position. Scott Russell asked the question; “What does this committee do?” What followed was several committee members attempt to recap the last meeting. Below is an edited version of that discussion. CSAT Mission Investigate those organizations, available research, and Horizons Project resources that enhance co-operative efforts of cultural, educational, and economic development. Information gained in these investigations are to be used to implementsystems that will coordinate involved groups such that those groups may achieve the highestdegree of efficiency and success possible for a small community with limited resources. Goals discussed specific to that mission: 1. Get Debbie Evans to come and speak to the committee about what she has accomplished in organizing the Kooskia Horizons project. 2. Set up those infrastructures that enable communication between committees of the Grangeville Horizons Project as well as other civic organizations, Churches, Local government officials, and interested individuals. Development of a Website was discussed. 3. Set up those infrastructures that enable Horizons project committees, local civic organizations, and local governments to accomplish their goals such as systems for obtaining funding. Main item discussed was the need for the formation of a Grangeville Horizons Project Foundation that qualifies as a 501(c)3 organization. Thereby enabling local groups to apply for grants under the Grangeville Horizons umbrella.
COORDINATION SYSTEMS ACTION TEAM (C-SAT) First Meeting Minutes Oct. 29, 2007 Minutes were not taken at the initial meeting of CSAT but what follows is a recap of what was discussed. A. The name of this committee of the Grangeville Horizons Project is to be the COORDINATION SYSTEMS ACTION TEAM. B. CSAT meetings are to be every other Monday starting at 5:00 pm and are to last one hour. C. What does CSAT need to accomplish First items discussed were: a.. Development of a website. b. Meeting with ‘Good Morning Orofino’ and/or the Kooskia Horizons organizations. c. Set up of a Grangeville Horizons Project Foundation that would qualify as a 501(c)3 organization. d. Obtaining a copy of the doctoral thesis done by an individual who studied how rural communities have been successful in developing culturally and economically.
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