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| Grangeville Horizons Steering Committee Minutes Attendees: Jody Hoogland, Scott Russell, Sally Nolan, Shirley Crane, Andrea Solberg, Mark Baker, Mary Jahn, Tommiann Whitten, Lisa Stoddard Budget discussion – The draft budget developed at the January Steering Committee meeting was reviewed. Total funding requests so far equal more than $20,000 with the largest request coming from the Education Action Team. That request of $12,000 would include contracting with the University of Idaho to complete a community-wide survey about education. The Education Action Team is also exploring other approaches to completing a survey that would be less costly. The next largest request, $5,000, is from the Coordination System Action Team which is hoping to contract with an organization to help with application for 501(c)3 status for a community foundation or something similar. Discussion continued around the fact that there are other groups of which Horizons wants to be supportive (the Garden group, the Resource Guide group) and before a final decision is made on the budget, those groups should be approached for inclusion. Tommiann Whitten will contact Mark Willig and Teri Tackett about a request from the Garden for Grangeville group. Mary Jahn said the Resource Guide team could use about $250 for resource guide printing. Those requests will be considered and another discussion regarding the budget will take place at the next Steering Committee meeting. Action Team Reports - The Coordination System Action Team presented four possible models for coordinating what is going on in the community. These models range from developing a new non-profit entity to forming a more informal community coalition. The Coordination System Action Team will be analyzing the pros and cons of each of the possible models and will be talking to others in the community about what would be best and what it needed. There is a tentative meeting scheduled for 2/26 to start this discussion. Mary Jahn can be contacted for more information. The Business Development Action Team has done interviews around the community with newer businesses. They were looking for information about what drew people to the area, what enticed them to start a new business, what supports they felt they needed and how they perceived the community. One interesting comment from some of the business owners was that it is difficult to become part of the community; that people felt like “outsiders”. The Business Development Action Team will continue informally surveying business owners at the Farmer’s Market this summer and expect to partner with the Leadership and Education Action Teams to work with youth. The Business Development Action Team is currently meeting as the “Business Breakfast Club” at 7:00 AM at Oscars on the 2 nd Tuesday of every month. Marina Bates or Cody Edwards can be contacted for more information. The Downtown Action Team is continuing to plan for the Community Yard Sale on June 7 th. They are working on advertising and the process for people to get their yard sale on the map. They are also working on planning for the fall Steelhead Fun Run and celebration. Tommiann Whitten can be contacted for more information. No reports were available from the Education Action Team, the Recreation Action Team or the Leadership Development Action Team. Upcoming Horizons Training – “So You Want to Build a Community Center”, February 27 th, 9AM-3PM, St. Gertrude’s Spirit Center Informational meeting – 2DegreesNW, February 28 th, 6-7:30 PM, Kooskia City Hall Grant writing Workshop, March 3-5, Moscow, University Inn For more information about these training, contact Lisa Stoddard. Action Team Budget Requests
1/8/08 Steering Committee Meeting Notes Attending: Hanna Young, Andrea Solberg, Scott Russell, Katy Eimers, Annelle Urbahn, Cathy Wassmuth, Tommi Whitten, Yolanda Stout, Carlene Whitesell, Shirley Crane, Greg Bailey, Marina Bates, Mark Baker, Mary Jahn. Lisa Stoddard was not able to attend, Scott Russell facilitated the meeting, Andrea Solberg and Mark Baker took notes. Group discussed responses to reflection questions as part of Visioning and Action Planning Report that Lisa will be submitting for the group, to gather local thoughts. Andrea compiled notes from the discussion and will email to Lisa. Action team representatives submitted and discussed budget proposals. These will be compiled by Scott Russell (attached spreadsheet) for review and approval by the group at the February meeting ( 2/12/08). It appears that the funding requests are within the amount available, with the exception of the educational survey costs (contract with UI). Group discussed the priority for completing application and approval of 501(c)(3) status. Motion was made by Mark Baker that the group identify this as the priority budget item, Mary Jahn seconded. There was unanimous approval by the steering committee of this motion after a short discussion. Next Steering Committee Meeting is February 12 th, 2008, 12:00 – 1:30, at Oscars Action Team Meetings (partial list) Downtown – 1/14/08, 6:00 Miller Hardware Farmers Market – 1/18/08, 12:00 Gallery Education – 1/16/08, 6:30 Soltman Center Leadership/Mentoring – 2/4/08, 4:00 Super 8 Economic Development – 2/4/08, 5:30 Gallery Recreation – 1/14/08, Coordination System – 1/18/08, 9:00 MJ Office
Grangeville HORIZONS Steering Committee COACH’S REPORT Lisa Stoddard explained HORIZONS/Northwest Area Foundation (NWAF) total budget for the Grangeville Horizons effort is $20,000. $10,000 is from UI Extension and $10,000 is from NWAF ($1,500 available now, $8,500 available 6/08). From the total funds available now ($11,500), expenses include $145 CAP administrative fees, $1,125 Vision Rally , $358 miscellaneous supplies. Balance available $9,876.31. Lisa suggested that $1,500 be set aside for Steering Committee expenses and suggested a variety of uses for the remaining funds including barrier elimination reimbursements, training, and earmarked funding for each Action Team. Jody suggested that Action Team co-leaders discuss their funding needs with their team. Action Team co-leaders were asked to present a projected budget and timeline at the January 2008 meeting. ACTION TEAM REPORTS DOWNTOWN ACTION TEAM Tommiann Whitten reported that the action team met on Monday, December 10 th. A Work Plan was completed and submitted to Lisa. Tommiann reported that the purpose of the Downtown Action Team is to encourage more activity downtown. The community yard sale is scheduled June 7, 2008 to coincide with the first weekend of the Farmer’s Market. In addition to newspaper ads and radio spots, there will be 200 printed maps to show the location of at least 20 yard sale locations. Downtown businesses also will be encouraged to participate. The Steelhead Run is projected for Fall 2008 to coincide with Musicfest and the Farmer’s Market. In addition to a Fun Run, steelhead wood cut-outs will be decorated. The idea of installing planter boxes outside downtown businesses was presented to business owners by Annelle Urbahn. The response was lukewarm. The next meeting will be held on Monday, January 14 th, 6PM, Miller Hardware. COMMUNITY GARDEN Tommiann Whitten reported that Community Garden chairman, Mark Willig, is moving forward with plans to install a bathroom, soccer field, and community garden at Soroptimist Park. BUSINESS DEVELOPMENT ACTION TEAM Marina Bates reported that the action team met Monday, December 10 th at 6PM at The Gallery. A Work Plan was completed and submitted to Lisa. The Business Development Action Team will contact and interview new business owners and ask ten questions including what brought the business owner to Grangeville, what are the challenges, opportunities, etc. Interview will take from 10-15 minutes and will not require any funding. A community survey will be completed to determine what residents want to see in Grangeville. Action Teams will be able to add 2-3 questions to the survey form. The survey will be printed and distributed at the Farmer’s Market. Discussion followed about posting the survey online (Survey Monkey). Survey results will be published in the Free Press. A list of business development resources will be compiled. Co-leader Cody Edwards reported that a standardized look will be developed for Business Development Team publications. Letterheads, brochures, etc will have a professional and credible appearance. The committee plans to provide at least one business training session to complement services and training already available through UI, LCSC, IDC, etc. Jody Hoogland noted that Idaho Department of Labor hosts Employer’s Committee meetings quarterly to assist local businesses. COORDINATION SYSTEMS ACTION TEAM (CSAT) Co-leader Hannah Young reported that several Coordinating Action Team members attended “Nonprofits That Work” training on December 6 th. The committee also met on December 7 th to discuss the creation of a 501c(3) to serve as an umbrella for the Grangeville Horizons effort. Hannah noted that the state application process is fairly quick, but the federal application is neither quick, easy, or cheap. Application requires very specific information, so acquiring professional technical assistance will be a high priority. In addition to an organizational structure and bylaws, Hannah added that in order to be classified as a 501c(3), the organization should have a broad mission and a well-defined board. Most likely, the board will eventually absorb much of the Steering Committee’s functions. Hannah requested that Action Teams provide input so that their mission/vision fits with the broader mission of the umbrella organization. A Work Plan was submitted to Lisa which includes the formation of a 501c(3). The next CSAT meeting will be on Monday, January 7 th, 5PM, Camas Professional Counseling. Funding needs for the development of a 501c(3) will be discussed. LEADERSHIP DEVELOPMENT TEAM Co-leader Greg Bailey reported that the team met on December 3 rd, 4PM at Super 8. The Work Plan was presented. The Leadership Development Action Team will create and make available a path and resources for people interested in developing leadership skills within the community. Goals include:
Greg noted that the long-term goal of the Action Team was to organize a program similar to Big Brothers Big Sisters. The next meeting will be held Monday, January 7 th, 4PM, Super 8. Lisa noted that Community Action Partnership (CAP) has implemented a strategy for leadership development and offers support to community-based leadership development teams. Contacts are Paul Donnolo and Mark Haberman. RECREATION/CULTURAL ACTION TEAM No report. Co-leader Cathy Wassmuth was not in attendance. Lisa will contact Cathy to determine the status of the work plan and results of meetings to date. EDUCATION ACTION TEAM No report. Co-leader Harold Gott was not in attendance. GENERAL INFORMATION Tommiann Whitten expressed concern that workshops sponsored by Horizons were being scheduled during work hours. To be inclusive, educational/training opportunities need to be scheduled at times when more community members can attend. Tommiann Whitten also suggested that all the Action Teams meet as a group to share ideas, then break out into individual team meetings. Training workshops offered by Horizons are posted on the UI Extension website. Go to grangevillehorizons.org and then click on the “UI Horizons” link. “Building Social Capital” training will be held Tuesday, January 15 th 9AM-3PM Super 8, Grangeville. Idaho Horizons Community/Partnership Summit will be an interactive opportunity to connect the community with potential partners. The summit will be held on Thursday, January 24 th, 9AM-3PM Elks Lodge, Grangeville. Jody Hoogland reminded Steering Committee members that local corporate businesses (Sterling Savings, US Bank, and Avista) offer community grants. The next Steering Committee meeting will be held on Tuesday, January 8 th, 2008 at noon at Oscars. Minutes submitted by Mary Jahn, December 12, 2007
Grangeville HORIZONS Steering Committee 1. BLOGGING/ WEB SITE HORIZONS (NWAF & UofI) ask that we participate in a blog. Lisa Stoddard explained that Action teams are asked to post notes to this blog site, already set up by the University of Idaho. All communities participating in Horizons have a blog site available. Cody Edwards announced that B (for Bernadette) Edwards had set up a Grangeville Horizons web site, with space for each Action team and links to other relevant sites and room for comments and discussion. Action team co-chairs are asked to contact B with articles, suggestions or links to it2wlps@hotmail.com Please send Action team meeting dates, location and contact information for posting to the site. Grangeville HORIZONS web site will fulfill the NWAF requirement, as blog sites provided will eventually disappear. 2. MONEY INFORMATION. Please refer to Phase III Budget & Work Plan distributed at the meeting. We are in Phase III which ends in June 2008. NWAF has allocated $10,000 to each community; $1500 is available now, with remaining $8,500 available next spring An additional $10,000 is made available by the Uof I. Lisa emphasized that this money is not BRICKS & MORTAR money, but rather for learning and capacity building. These monies must be spent by June 30, 2008, U of I funds especially; there is a little more flexibility with the NWAF funds. Examples of uses for these funds include 501C3 fees for setting up a non-profit, grant fees etc. There will be a workshop sponsored by Horizons on Dec 6 th at the Super 8 for a “Non-Profits that Work” training. Contact Lisa Stoddard to register prior to training. There followed a discussion of the Upper Clearwater Community Foundation, set up by Kamiah through their Horizons association and Debbie Evans, a professional grant writer. ( Debbie will meet with Grangeville Horizons interested parties Mon. Nov 19 at 6pm at Camas Professional Counseling offices across from courthouse in Grangeville). ACTION TEAM REPORTS DOWNTOWN ACTION TEAM/ Team meets 2 nd and 4 th Mondays, 6 pm at Hiller Hdwe, next meeting is Dec 10. Tomiann Whitten reported that eventually their action team will likely merge with the Cultural Action Team. Meanwhile, they have targeted: 1. Community wide yard sale (maps will direct people to participating businesses etc. 2. Steelhead Run. A Fun Run &/or Relay. Projected for Fall 2008, and coinciding with Musicfest, and Farmers Market; including, but not limited to steelhead molds, created locally and painted by local artists. 3. Planter Boxes. To be located at businesses downtown. Need to explore who can build (FFA suggested), how they will be planted and maintained. LEADERSHIP TEAM/ Team MEETS 1 ST MONDAY of each month, next meeting is December 3 rd, 4pm at Super 8. Greg Bailey reported that team began by asking the questions: a. what are their primary responsibilities and b. identify the ‘who’ of leadership and mentoring. Among priorities identified thusfar are: 1. Students: Identify and recruit mentors 2. 20-30 year olds: identify young leaders now who will become support resources to guide and recruit students and youth. 3. On website, list volunteer opportunities. 4. Assist other action teams: matching people, developing coaching leaders. 5. Helping students with scholarship applications, sponsoring a training etc. 6. Offer and promote leadership training seminars; tie in with hiring practices training etc.. It was noted here that we are all trying to keep in mind how our efforts will reduce poverty. Idaho is ranked 8 th in the nation for hunger. In addition to college prep, we need to address the development of job training skills both in and out of the school venue. We are all noticing overlap in the goals and scope of the action teams; there was some discussion of all teams meeting as a whole once a month; we will discuss this further at out next steering committee meeting. COORDINATING ACTION TEAM Hannah Young reminded everyone that Debbie Evans, Kamiah grant writer would be giving a workshop On Nov 19 th, 5 pm at Camas Professional Counseling, all are welcome. Coordinating Action Team Priorities currently identified are: 1. website development 2. answering the question “What do we want a coordination system to look like? 3. then proceeding with how to organize action teams Coordination team is currently meeting bi-weekly, has not yet set a definite meeting schedule. Reminder. WORK PLAN FORMS must be turned in to Lisa by Nov. 30. They may be faxed to 746-5456. The next STEERING COMMITTEE meeting is Dec 11. RECREATION ACTION TEAM Kathy Arnzen announced that team meets Tuesdays, 6:30 at US Bank, next meet is Nov 20 th. 1. The Recreation Action team has discussed development of a Commission for Recreation, But acknowledges there is no money available at this time to hire a director, so a volunteer group will form to put together a commission. Candidate thus far is Sally Payne. Activities will include softball, T-ball and soccer. 2. Rails to Trails. The action team has decided to put rails to trails on the back burner for now; there are already people working on it, as plans develop we will join in. 3. A Recreation Tax The action team is researching implementation of a local sales/recreation tax, citing the community of Orofino where a rec tax funds a recreation department 4. Events Team is looking into expanding some local events, and coordinating with Musicfest, and Farmers Market as well as working with other action teams, notably the Cultural Action Team. CULTURAL ACTION TEAM Sharon Hamilton reported that the Cultural Action Team had considered some of the same priorities as the Rec team and suggested perhaps an Arts and Recreation Commission. Their team also strongly supports the building of a Community Center, but sees funding a director first, and then the facility. This could be one large group with a “big” vision. This group would also partner with Grangeville Arts. ENTREPRENEURSHIP/ BUSINESS DEVELOPMENT TEAM. Cody Edwards reported that the action team meets currently every Monday, 6pm, Oscars. Team has outlined issues to be addressed as follows: 1. Continuing support for existing business. 2. Development of entrepreneurial start-ups. 3. Identifying existing organizations with similar goals or resources. 4. How to market and promote existing resources (ie. Chamber, Mammoth Bucks, Dept of Labor, Job Services, Ida-Lew economic development etc.. 5. Developing and promoting a job fair at the high school. 6. Welcoming new residents/businesses; bringing these newcomers to the table; also promoting the idea of enterpreneurship in our community. 7. Focus on getting the ‘arrows” lined up in the same direction; keeping our focus and long term goals. 8. Developing a Resource Delivery System t;hat every person in the community is aware of; utilizing website, physical location for access to resources and also a pamphlet listing of resources. 9. Developing a business incubation “kitchen” where people can gather and participate. The Team Report was followed with these comments: Lisa Stoddard– praised our local action teams for focusing on the ‘long term’ systemic stuff rather than simply being task oriented. Mary Jahn added that in the short term it was encouraging to see the team broadening from entrepreneurship to business development. Cody Edwards commented that 80% of all business start-ups are small entrepreneurs. EDUCATION ACTION TEAM Harold Gott reported that the team meets Wednesdays, 6:30 at the Soltman Center. The team will meet tomorrow, the 14 th, so there is not much to report until then. GENERAL INFO Next steering committee meeting is Dec 11, noon, Oscars. Meeting will focus on BUDGET and related items. If we have questions about expenses or reimbursement, please address them to Lisa. Currently expenses are handled 2 ways, either 1. Reimbursement or 2. Submitting a bill. Minutes submitted by Liz Clark, Dec.7, 2007
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